Class Code: 7779

SUMMARY CLASS TITLE: SCHOOL SECRETARY II - ELEMENTARY
BASIC FUNCTION:
Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office
activities; assist the Principal of a large elementary school in routine administrative tasks; perform public
relations and coordinate communications between administrators, District and site personnel, parents,
students and the general public; train and provide work direction to clerical personnel as assigned.
DISTINGUISHING CHARACTERISTICS:
School Secretary II - Elementary incumbents perform a variety of clerical and secretarial duties in a large
elementary school with a larger number of faculty, student body enrollment and educational programs.
School Secretary I - Elementary incumbents perform a variety of clerical and secretarial duties in a small to
medium-sized school.
REPRESENTATIVE DUTIES:
• Organize, coordinate and schedule a variety of office activities to assist the Principal of a large
elementary school with administrative tasks; prepare and accurately maintain a variety of reports,
records and files relating to students, staff, budgets, operations and activities.
• Serve as secretary to the Principal; compose routine correspondence independently; prepare, type
and distribute communications and minutes of meetings; schedule appointments and meetings as
requested; receive, open and route mail.
• Train and provide work direction to clerical personnel and student workers as assigned; monitor
workflow and adjust duties to complete assignments in a timely manner as assigned.
• Provide information concerning school policies, procedures, actions, activities and schedules as
appropriate; maintain school calendar and serve as a coordinator of events.
• Collect, compile, organize and record a variety of data related to attendance, enrollment,
personnel, payroll, equipment inventory and student activities; prepare and maintain related
records, files and logs.
• Collect and account for monies collected in conjunction with school activities; secure monies and
process according to established procedures.
• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies
as appropriate.
• Register, release or transfer students; complete enrollment information.
• Operate a variety of business equipment including typewriter, calculator, copiers, computer
equipment and other school office machines.
• Requisition, receive, store and distribute supplies and office materials; maintain materials and
equipment inventory as assigned.
• Provide clerical assistance to faculty and staff as needed.
• Orient new and substitute teachers; provide directions, keys and instructional materials.
• Perform related duties as assigned.
School Secretary II - Elementary - Continued Page 2
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Basic first aid techniques.
• Operation of standard office machines including computer equipment.
ABILITY TO:
• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and
assist the Principal in a variety of administrative tasks.
• Perform public relations and communications services for the Principal.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Operate a variety of office machines including typewriter, computer terminal, calculator and
copiers.
• Understand and work within scope of authority.
• Maintain good public relations with students, parents, teachers and the public.
• Meet schedules and time lines.
• Plan and organize work.
• Train and provide work direction to others.
• Compile and maintain accurate records and prepare reports.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Administer first aid to ill or injured students.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward
obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and
secretarial experience involving frequent contact with the public.